Zapier
Workflow automation — connect 6000+ apps with no-code triggers and actions. The default automation layer for non-technical teams. 100 tasks/mo free.
What is Zapier?
Zapier is a productivity tool — software that helps individuals and teams plan, document, organize, and execute work.
Workflow automation — connect 6000+ apps with no-code triggers and actions. The default automation layer for non-technical teams. 100 tasks/mo free.
What to look for in productivity
The questions you should ask before committing to Zapier or any alternative.
- Speed and offline reliability — daily-driver tools must feel instant
- Real-time collaboration with permissions and comments
- Mobile and desktop parity
- Integrations with your existing stack (Slack, calendar, email)
- Pricing per active user, with a generous free tier
- Export/escape-hatch — can you get your data out cleanly?
Zapier cost at scale
Modelled monthly cost as you grow. Estimates only — final pricing varies on plan discounts, volume tiers, and any negotiated enterprise SKU. Team size is the axis we vary.
Forex assumed at ₹85/USD. Actual cost includes 2–3.5% forex markup unless paying with a low-fx card.
Zapier is great for
Knowledge workers, distributed teams, project-led work where the artefact (doc, task, page) is the unit of progress.
Probably not ideal if
Engineering-specific workflows (use a code-aware PM tool) and sales-led pipelines (use a CRM).
Alternatives to Zapier
Other tools in the productivity category we cover.
Google Workspace
Gmail, Docs, Sheets, Drive, Meet, Calendar — the productivity suite most teams already use.
ClickUp
"One app to replace them all" — projects, docs, goals, time tracking.
Asana
Work management for teams; great for cross-functional projects.
Monday.com
Visual work-OS with templates for every team.
Trello
Kanban for everyone — simple, visual, free.
Notion
Docs, wikis, projects, and databases in one canvas.
Zapier head-to-head
See all Zapier alternatives →Side-by-side comparisons with the obvious alternatives.
Track Zapier in your stack
Add Zapier to your free MatchYourSaaS tracker — we email you 30/7/1 days before every renewal, with the cheaper alternative ready to compare.
Add to trackerFAQ
›What does Zapier cost?
Entry plan starts around $30 per user per month. Annual plans typically discount 15-20%. Zapier bills in USD; Indian businesses incur ~3.5% forex markup unless paying with a forex-friendly card (see below).
›Who is Zapier a good fit for?
Knowledge workers, distributed teams, project-led work where the artefact (doc, task, page) is the unit of progress.
›Who should NOT use Zapier?
Engineering-specific workflows (use a code-aware PM tool) and sales-led pipelines (use a CRM).
›Are there cheaper alternatives to Zapier?
Yes — popular productivity alternatives include Google Workspace, ClickUp, Asana. Compare them side-by-side via the head-to-head comparisons we maintain.
Pay for Zapier with the right card
Picking Zapier is half the decision. The other half is the card you swipe — at $30/mo the right pick recovers 1.5–4% in forex savings + rewards compared to a default retail card.
IDFC FIRST Select
1.99% forex markup vs 3.5% on retail Indian cards; 10% rewards on productivity spend
Capital One Savor
No-fx US card — pay USD with USD, zero markup; 3% rewards on productivity spend
SBI SimplyClick
10% rewards on productivity spend